Additional payments are any one-time or recurring payments made outside of an employee’s base salary. Examples include bonuses, commissions, retroactive salary adjustments, overtime, allowances, and deductions.
This article answers the most common questions about additional payments and links you to detailed guides where needed.
We've added additional FAQs below to help you better understand additional payments:
How do I submit or add additional payments like bonuses, commissions, or retroactive pay to the platform?
You can submit additional payments directly through the RemoFirst platform by going to Additional Payments and selecting + Additional Payment.
For step-by-step instructions with screenshots, see: How to create one-time and recurring additional payments
What is the cut-off date and time for submitting additional payments to be included in the current month's payroll?
Submission Deadline: To include an additional payment in the current month’s payroll, submit it by (or before) the 3rd working day of the month. Working days count local public holidays.
Missing the Deadline: If you submit an additional payment after the cutoff, it will be scheduled for the next month’s payroll cycle instead. You will receive a notification confirming the updated processing date.
⚠️ Important: Additional payments must be submitted by the 3rd working day of the month to be included in that payroll. Payments added after this cutoff roll over to the next cycle.
For more on payroll approvals, see: How to approve employee payroll
How are taxes, social security, and other deductions applied to additional payments, and what is the gross-up process?
The platform does not convert a desired net value into a gross payment automatically.
If you need an employee to receive a specific net amount, please contact RemoFirst Support.
Our team can provide you with an approximate gross estimate that will achieve your intended net payout, depending on local tax rules.
✅ Tip: Always confirm with your CSM or support team if you are unsure how a payment will be taxed in a specific country.
Why do additional payments appear as a "bonus" on payslips, especially for retroactive salary adjustments or expenses?
Sometimes an additional payment (especially retroactive salary adjustments or certain allowances) is labelled as “Bonus” on the employee’s payslip. This is due to tax classification requirements in some countries and does not affect how the payment is processed or taxed:
Expenses Without Proof: If you submit a one-time expense or allowance without the required documentation, the local payroll provider may treat it as a taxable bonus.
Retroactive Salary Adjustments: Many countries do not allow back-dated salary payments. To stay compliant, retroactive salary increases are often paid out as bonuses in the payroll system.
Important: Even when an additional payment appears as “Bonus” on the payslip, it is correctly recorded and taxed according to local regulations. The employee still receives the intended net pay as part of their compensation.
If you have a special case or need clarification on how a particular payment will be classified, please reach out to RemoFirst support.
For details on salary adjustments, see: Implement a salary adjustment for your employees
For expense management, see: How to add and approve expenses
5. Can recurring additional payments be set up, or do they need to be submitted monthly?
You can set up recurring additional payments so you don’t have to submit them manually each month. When creating a payment, choose the Recurring frequency option:
Schedule Details: Specify the start date, end date, and how often the payment should repeat (e.g. every month).
Automatic Processing: Once saved, recurring payments will automatically run in each payroll during the defined period.
Editing: If you need to change or end the recurring payment early, you can edit the existing entry in the Additional Payments section.
By using recurring payments, you ensure consistent payouts (like monthly allowances or commissions) without re-entering them each cycle.
📖 For full details, see: How to create one-time and recurring additional payments
Best Practices
Submit Early: Add additional payments as soon as possible (ideally by the 2nd working day of the month) to allow time for approval and payroll processing.
Double-Check Details: Verify the employee name, payment type, amount, and description before saving. Mistakes can delay processing.
Use Clear Descriptions: Provide meaningful payment names and descriptions to help managers and payroll teams understand the purpose.
Check Currency: If the payment currency differs from the employee’s default currency, make sure you select the correct currency so that the amount is entered correctly.
Track Your Payments: Keep a record of when you submitted additional payments and confirm they appear on the upcoming payroll before approving payroll runs.
Need Help?
If you have questions or need support:
Reach out to our support team: How do I contact RemoFirst for support?
The steps above should help you confidently add any additional payments to your team’s payroll. Let us know if you need any assistance!
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