Employee External ID field

This guide explains what the Employee External ID field is and how Clients can use it.
The feature is optional and designed to help clients align employee records in Remofirst with their internal systems.

It covers:

• What Is Employee External ID
• Where You Can See and Edit It
• How the Field Works
• When You Should Use It
• How to Add or Edit Employee External ID
• Important Things to Know

What Is Employee External ID

Purpose

Employee External ID is an optional identifier that allows you to store your own internal employee ID directly in the employee profile on Remofirst.

It can be used to match employees between Remofirst and:

• Your internal HR system

• Payroll or accounting tools

• External reports or internal tracking systems

This field does not replace the Remofirst Employee ID and does not affect platform functionality.

Where You Can See and Edit It

You can access the Employee External ID field in the following places:

1. Add New Employee
   Client app → Add New EE flow

2. Employee Profile
   Client app → People section → EE Profile → Personal info tab

 

 

 

How the Field Works

Field rules

• Optional field

• Accepts 1–100 characters

• Letters, numbers, and special symbols are allowed

• Default value is empty

Permissions

• Editable by all Client users

• No approval required

When You Should Use It

Use Employee External ID if:

• You already assign internal employee IDs in your company

• You want to easily match Remofirst employees with your HR or payroll system

• You need consistent employee references across internal reports

You can leave the field empty if:

• You do not use internal employee IDs

• You rely only on Remofirst employee identifiers

How to Add or Edit Employee External ID

How to edit

1. Open the Employee Profile

2. Go to the Personal tab

3. Click Edit button

4. Find the Employee External ID field

5. Enter or update the value

6. Save changes

Important Things to Know

• The field is for reference purposes only

• It does not trigger validations, workflows, or notifications

• It does not impact onboarding, payroll, or compliance processes

• The same value is visible to Admins