How to pay your contractors?

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What’s This About?

This article helps you understand how contractor payments are automatically generated. Once you add a contractor and set their payment frequency, the system takes care of generating payments based on that schedule. You’ll learn how payments are calculated, how to review and approve them, and how to generate invoices for your contractors. Additionally, we’ll cover how to transfer money to contractors and how to manage multiple payments at once for a streamlined process.

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Step-by-Step Instructions

Here’s how contractor payments are generated on Remofirst:

1. Add a Contractor to the Platform

• To begin, you’ll need to add a contractor.
• This can be done by navigating to the Contractors section and clicking Add Contractor.
• Fill in the necessary details for your contractor, such as their full name, contractor type, and pay rate.

2. Set the Payment Frequency

After adding the contractor, the next step is to choose the payment frequency. You can choose from several options based on your contract with the contractor:

• Weekly: Payments are made every week.
• Bi-Weekly: Payments are made every two weeks.
• Monthly: Payments are made once a month.
• Semi-Monthly: Payments are made twice a month, typically on the 1st and 15th of the month.
• Daily: Payments are made every day, ideal for contractors on a daily rate.

3. Payment Generation Process

Once the payment frequency is set, the platform will automatically generate payments according to the selected schedule. Let’s break down the payment process for each frequency:

Option 1: Contractor's Payment Frequency – Weekly

For example:

• Contractor: Jake Kim
• Contract Type: Pay-as-you-go (hourly rate)
• Contract Rate: $10/hour
• Payment Frequency: Weekly
• Estimated Hours: 25 hours/week

With the weekly payment frequency, the system will generate payments for Jake Kim every Monday based on the hours worked. For example, by the end of the month, four payments will be generated.

Option 2: Contractor's Payment Frequency – Bi-Weekly

For example:

• Contractor: Jessica Lee
• Contract Type: Fixed (monthly rate)
• Contract Rate: $2000/month
• Payment Frequency: Bi-Weekly

For bi-weekly payments, the system will generate payments every two weeks. If you set a bi-weekly schedule, the system will divide the monthly rate into two equal payments that occur every two weeks, making it easy to track and pay contractors.

Option 3: Contractor's Payment Frequency – Monthly

For example:

• Contractor: Dari Issim
• Contract Type: Fixed (monthly rate)
• Contract Rate: $2000/month
• Payment Frequency: Monthly

If the contractor is set to a monthly payment frequency, the platform will automatically generate a single payment on the first day of each month.

Option 4: Contractor's Payment Frequency – Semi-Monthly

For example:

• Contractor: Joe Sean
• Contract Type: Fixed (daily rate)
• Contract Rate: $40/day
• Payment Frequency: Semi-monthly

For semi-monthly payments, the system will generate two payments each month—one on the first day of the month and the second on either the 14th, 15th, or 16th, depending on the number of days in the month.

Option 5: Contractor's Payment Frequency – Daily

For example:

• Contractor: Sam Turner
• Contract Type: Pay-as-you-go (daily rate)
• Contract Rate: $100/day
• Payment Frequency: Daily

For daily payments, the platform will generate payments for the contractor each day based on the number of days worked. This is ideal for contractors working on a daily basis, and payments will be automatically generated daily, allowing for rapid compensation.

4. Review Payments in the Pay Contractors Tab

• All the payments that have been generated for contractors will appear in the Pay Contractors tab.
• You can review these payments and ensure that they match the contractor's hours worked or the agreed-upon rate.

5. Generate an Invoice

• Once payments are generated, you’ll need to generate an invoice for each contractor.
• To do this, simply select the contractors whose payments you want to process and generate the invoice.
• You can select multiple contractors at once and generate one invoice for all of them, saving you time and effort in processing payments.

Once you’ve generated an invoice, Remofirst will ensure that your contractor gets paid promptly after you make the payment.

6. Transfer Money

To ensure timely and accurate payments to our contractors, please follow these steps when transferring funds based on our invoices:

1. Download the Invoice: Begin by downloading the invoice from the platform.
2. Verify the Amount: Transfer the exact amount specified on the invoice. Any discrepancies in the payment amount may result in delays.
3. Payment Request ID: Be sure to include the Payment Request ID in the transaction description. This allows us to properly match the payment to the correct contractor and invoice, minimizing the risk of errors or delays.
4. Use the Provided Payment Information: Make the payment using the bank account or payment details listed on the invoice.

Once these steps are completed, you can initiate the transfer using your preferred payment method (bank transfer, PayPal, or other integrated services). After confirming all payment details, click Submit Payment to finalize the process. Remofirst will ensure the payment reaches the contractor promptly.

On-Demand Invoicing

While the system generates payments automatically according to the selected frequency, you can also initiate on-demand invoicing if you need to make a payment outside the regular cycle.

 

Troubleshooting Tips:

Q: My contractor's payment isn’t showing up.

A: Double-check the contractor's payment frequency and ensure that the payment schedule is correctly set. If the payment should have been generated already, try refreshing the page or contacting support for assistance.

Q: I see an error with the contractor’s hourly rate or payment amount.

A: Verify that the contractor's payment details, including the rate and estimated hours, are correctly entered. If the issue persists, review the contractor’s profile and adjust the payment settings.

Q: Can I manually adjust a contractor’s payment?

A: Yes, if necessary, you can override the automatically generated payments by creating an on-demand invoice. For more details, refer to the Contractor Payment: On-Demand Invoicing guide.

Q: My invoice is not generating.

A: Make sure you have selected the correct contractor and payment cycle. If the issue persists, check your internet connection or try refreshing the page. For further assistance, contact support.