The RemoFirst Guide to Contractor Payments: From Onboarding to Fund Transfer

Welcome to your essential guide for managing and paying your global contractors seamlessly with RemoFirst. This four-step process ensures compliance, sets up clear contracts, and simplifies fund transfers for you and your remote team.

Step 1: Onboard Your Contractor and Finalize the Contract (Compliance & Setup)

Getting started is simple. Before any payment, you must add your contractor to the Dashboard and formalize the legal agreement to ensure global compliance.

Adding Contractor Details

1. Navigate to the Team page and click Add Contractor.
2. Input their personal details (name, email, country) and job specifics (title, department, manager).
3. Define the compensation terms: currency, rate (hourly, daily, or monthly), and preferred payment frequency.

Contract Options (The Legal Framework)

You have two flexible ways to finalize the necessary contract:

• Create Contract: Use the in-platform tool to instantly generate a compliant agreement, review it, and complete the e-signing process within RemoFirst.
• Upload Pre-Signed Contract: If you already have a legal document signed by both parties, you can simply upload it to the platform.

Step 2: Automatic Payment Generation & Scheduling

Once the contract is active, RemoFirst automatically schedules and generates payment entries based on the frequency you chose during setup:

• Weekly: Payments are generated every week (e.g., every Monday).
• Bi-Weekly: Monthly rates are divided into two equal payments, generated every two weeks.
• Monthly: A single payment is generated once a month, typically on the 1st.
• Semi-Monthly: Payments occur twice a month, usually on the 1st and the 15th.
• Daily: Payments are generated every day for daily-rate contractors.

Step 3: Review, Adjust, and Invoice Payments

Before the final fund transfer, you can easily review and modify any generated payment amounts in the Pay Contractors tab.

Flexible Payment Adjustments

• Update Contract Rate: Need to change the pay rate? Enter the new amount and select "Save new rate in the contract" to apply the change immediately and update the agreement.
• Pay a Custom Amount: Use the "Pay any amount" tab to bypass the set rate and enter a specific, one-time total.
• Add Bonuses or Adjustments: Use the "Additional pay" button to include bonuses, reimbursements, or other adjustments.

Generating Your Invoice

Select the contractors you are ready to pay and click "Create an invoice". You also have the option for on-demand invoicing to initiate payments outside of your regular pay cycle.

Step 4: Finalizing Your Payment Transfer

To guarantee your contractors are paid promptly and without delay, follow these critical steps when transferring the invoiced funds:

1. Transfer the Exact Invoice Amount: The amount you transfer to RemoFirst must precisely match the total specified on the invoice. Discrepancies will cause processing delays.
2. Mandatory: Include the Payment Request ID: You must include the unique ID (found on the invoice) in your bank transaction description. This allows RemoFirst to quickly reconcile the payment and send funds to your contractor.
3. Use the Provided Bank Details: Send the transfer using the specific bank information (e.g., Nium details) listed on the downloaded invoice.