When adding a contractor to RemoFirst, select a payment structure that reflects how their work and compensation have been agreed.

RemoFirst supports recurring payments, pay-as-you-go payments, and milestone-based payments. The selected structure determines whether payments are generated automatically or must be created following completed and approved work.

Recurring payments

Recurring payments are suitable for ongoing engagements with a predictable payment amount and schedule.

How It Works

• Select the agreed rate and payment frequency, such as monthly or semi-monthly.
• RemoFirst automatically generates draft payments based on the selected frequency.
• Review each draft before including it in an invoice.
• Select the approved payment under Pay Contractor and generate the invoice.

Key Benefits

• Predictable, consistent invoicing for ongoing operational roles.
• Automated payment draft generation minimizes routine administrative effort.

Client Responsibilities

• Review automatically generated payments before invoicing.
• Confirm that the amount, period, currency, and contractor information are correct.
• Update the agreement and payment settings when the compensation or engagement terms change.
• Confirm and approve any mid-cycle rate adjustments or additional payments before processing.

Pay-As-You-Go Payments

Pay-as-you-go payments are suitable when payments need to be created manually rather than on a recurring schedule. This may apply when the contractor’s hours, workload, or payment amount varies.

How It Works

• Create the payment when the contractor is ready to be paid.
• Enter the applicable amount, period, and payment details.
• If payment is based on a submitted timesheet, review and approve the timesheet first.
• Review the payment under Pay Contractor, select it, and generate the invoice.

Key Benefits

• Flexibility to scale contractor hours up or down based on project demand.
• Direct oversight of reported hours prior to invoice generation.

Client Responsibilities

• Create payments when they become due.
• Review submitted timesheets when applicable.
• Confirm that the payment matches the agreed rate and completed work.
• Process payments promptly to avoid delaying the contractor’s payout.

Milestone-Based Engagements

Milestone-based payments are suitable when compensation is linked to specific deliverables or project stages rather than a recurring schedule.

How It Works

• Define each milestone, including its description, amount, and due date.
• The contractor marks the milestone as complete after delivering the agreed work.
• Review the completed milestone and approve or reject it.
• Once approved, review the payment under Pay Contractor, select it, and generate the invoice.

Key Benefits

• Clear alignment between financial output and tangible project results.
• Protects project budgets by releasing funds only after work meets defined quality criteria.

Client Responsibilities

• Define a clear scope and completion criteria for each milestone.
• Confirm the milestone amount and due date.
• Review completed deliverables promptly.
• Provide a clear reason if a milestone is rejected or requires changes.

Generate and fund the invoice

Regardless of the payment type:

• Go to Pay Contractor.
• Review the available payments.
• Select the payments that are correct and approved.
• Generate the invoice.
• Fund the invoice using the current payment instructions and exact reference displayed in the platform.

Contractor payouts are processed after the invoice has been funded, and the payment has been successfully reconciled.

Choose the appropriate payment type

Before adding a contractor, consider:

• Whether the payment amount is fixed or variable.
• Whether payments should be generated automatically or created manually.
• Whether the contractor is paid based on time worked or completed deliverables.
• How frequently the contractor should be paid.
• Whether client approval is required before each payment.

The selected payment structure should match the terms of the contractor agreement. If the engagement changes, update the agreement before changing the payment settings.

Need assistance?

Chat with us or use the support option in the RemoFirst Help Center and select Contractor Success.

Include the company name, contractor name, country, and a clear explanation of the assistance you need.