Managing Payment Frequency and Additional Payments

Set your contractors’ payment schedules, review automatically generated payment drafts, and add one-time or recurring compensation through the RemoFirst platform.

Contractor Payment Frequencies

The payment frequency determines how often RemoFirst automatically generates a draft payment for a contractor.

Important: Payment frequency is different from rate type. Hourly payments may depend on approved timesheets, while milestone payments depend on approved milestones.

Set or update a payment frequency

• Go to People and locate the contractor.
• Open the contractor’s profile.
• Go to Compensation and select Edit.
•  the applicable payment frequency.
• Review the information and select Save.

Agreement reminder: If the new payment frequency differs from the signed agreement, update the agreement before processing payments under the new terms.

Changing the payment frequency may not update a payment draft that has already been generated. Review existing drafts carefully and contact Contractor Success if a correction is required.

How Automatic Draft Payments Work

For contractors with a recurring payment frequency, RemoFirst automatically generates a draft payment before the applicable payment date.

The draft generally includes:

• The contractor’s recurring base payment.
• Eligible recurring additional payments.
• Any applicable one-time additional payments.

Draft payments remain under Payments > Pay Contractor until you review them, select the approved entries, and generate the invoice.

Do not create another payment if the expected draft already exists. Creating duplicate entries may result in duplicate invoices or payments.

Expense requests follow a separate process: Approved contractor expenses do not appear as draft payments under Pay Contractor. They are automatically attached to the contractor’s next invoice.

One-Time and Recurring Additional Payments

Additional payments allow you to add compensation outside the contractor’s regular base rate.

How to Create an Additional Payment

• Go to Payroll > Additional Payments.
• Select Add.
• Select the relevant contractor.
• Choose the appropriate category.
• Select the payment type:
  • One-time: Added once to the next applicable payment or invoice.
  • Recurring: Added to future payment cycles from the selected start date until the optional end date or removal.
• Enter the amount, currency, and a brief description.
• Review the information and select Submit.

Final Review & Invoice Generation

• Go to Payments > Pay Contractor.
• Review the contractor, payment period, base amount, currency, and additional payments.
• Use the available action options if an entry needs to be updated or removed.
• Select the approved payment entries.
• Select Generate Invoice.
• Review the generated invoice, including any approved expenses that were attached automatically.
• Fund the invoice using the payment instructions and reference displayed in the platform.

Fund the invoice

Go to Payments > Invoices and open the applicable invoice.

When making the payment:

1. Use the beneficiary and bank details displayed on the current invoice or platform.
2. Transfer the exact amount shown on the invoice.
3. Include the complete payment request ID shown in the funding instructions.
4. Allow sufficient time for the transfer, reconciliation, and contractor payout to be completed.

Incorrect beneficiary details, payment amounts, or references may delay reconciliation and contractor payments

Need assistance?

Chat with us or use the support option in the RemoFirst Help Center and select Contractor Success.

Include the company name, contractor name, payment frequency, payment or invoice reference, and a clear explanation of the assistance you need.